Agile Board Meetings are the need of the hour: Pandemic fix
Board Meetings are inherently clumsy, cumbersome creatures, owing to the difficulties of scheduling the meetings based on availability of board members. Now, more than ever, the pains of prepping for a board meeting that includes all board members has been realized multifold. From scheduling to file sharing and decision making, everything is a hassle, albeit necessary.
The Pandemic and the #WFH culture has pushed corporate employees to stay isolated in social distancing while they attend to their professional tasks remotely. With this kind of an environment, quick decisions or that requires the meeting of board members at short notice becomes almost an impossible task.
But, agile board meetings that facilitate quick decisions is absolutely a necessity in these turbulent times, isn’t it?
“When you have a crisis of uncertainty such as the COVID-19 pandemic, which arrived at overwhelming speed and enormous scale, organizations face a potentially paralyzing volume of these big-bet decisions.”
- Decision making in uncertain times by Andrea Alexander, Aaron De Smet, and Leigh Weiss
(Andrea Alexander, 2020)
Understandably, these big bet decisions cannot be taken by one stakeholder, or just a select few – you need all hands on-board don’t you? You need the entirety of the board available at a moment’s notice, so a decision can be made that would deter the sinking of the organization, theoretically.
So, what do you employ to make something like this happen? There are umpteen virtual conferencing softwares in the market right now that are being actively used by professionals around the world in #WFH mode, but would any of them be the best fit for your board members to meet, convene and make quick decisions?
Not exactly – and that’s exactly why Archarina’s ArcMeeting could work out to be a best fit solution.
Archarina’s ArcMeeting is a comprehensive board meeting solution that comes with all the necessary bells and whistles attached, making it the most suitable tool for quick and agile board meetings.
ArcMeeting can be defined as an AI powered board meeting tool that allows board members to collaborate in real-time. From agendas, calendars, to secure document sharing, ArcMeeting helps board members run a seamless board meeting from wherever they are. The solution also translates and transcribes discussion points and proactively sends out detailed meeting minutes to all attending and non-attending board members based on requirements.
Sounds like a dream doesn’t it? Here are 4 features and effects that would enthuse you to adopt ArcMeeting into your system, to run your secure, agile board meetings.
Scheduling meetings
ArcMeeting’s advanced scheduling features provide you calendars that have detailed views of board member schedules. It also allows team members to edit their calendars according to the needs of the board. The tool also boasts AI powered invitations and RSVP features.
How does this help?
This takes out the pressure of scheduling meeting for a n number of members at short notice. With the tool, it becomes a walk in the park to schedule a meeting, invite members and even have RSVPs.
This solves the nightmare of calling up the office assistant after office hours to schedule a meeting with board members across the world in different time zones.
Secure Document Exchange
ArcMeeting offers document exchange features that are perfect for board meetings – with secure file transfers and optional sharing features, the tool offers secure document exchanges. The tool allows easy access to already shared files and older meeting notes as well
How does this help?
This ensures that board members are able to securely exchange files and discuss over important documentation that may be for certain eyes only. Apart from the security aspect, the tool also allows for swift access of files from the archive and notes from previous meetings, making it all the more easier for board members to discuss various aspects and make quick decisions.
Lightning speed decisions are no more a dream.
Language Agnostic
AI based, and reinforced with NLP engines, the tool offers almost seamless translation and transcribing features. Since machine learning is at play here, these features offer quicker and more accurate results as the system matures.
How does this help?
This is pretty much a no-brainer, but here’s the gist: With Board members convening from across the world to discuss on the future of a business, language has always been a barrier to bring in ideas or people with ideas from different regions.
This feature ensures seamless communication between board members who belong to different regions of the world, different languages or different dialects.
Personal Assistance
Apart from sending out invitations and collecting RSVPs, the tool also records the entire meeting and records a detailed minutes copy of the meeting. Combined with the NLP engines powering the tool, the minutes are perfectly transcribed and made ready for circulation. The tool also has a feature to send out these notes and recordings to non-attending members, based on meeting requirements.
How does this help?
This eliminates the need for hiring a dedicated personal assistant for each and every board member. The tool takes care of all the nuances for you – from automatically recording every meeting to sending out detailed minute reports, the tool eliminates the need for human intervention in these minute but absolutely critical operations.
This is one of those features that feeds directly to conducting more agile board meetings, even when your entire team is working remote.
Conclusion: Agile board meetings are no more a dream
With high impact features like these powering Archarina’s ArcMeeting, it becomes very simple to get an agile board meeting up and running in no time. This past year alone has taught us the need for operating at supersonic speeds, if we value our businesses and do not want them to be engulfed by the global loss the pandemic has caused.
Archarina offers several solutions that lead to digital transformation of the organization – the ArcMeeting is one of those high impact tools that is a sure necessity for the digital transformation of an organization.
Get in touch with our experts to understand how we can lead the way to your organization’s digital transformation.
